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A lot of office works will have been using the same computer for a period of time and seen it slowing down, as well as seeing the computer struggle to run a few programs at once. As computers often do, they become filled up with junk, unused documents and programs that simply remain unused.
This will add up to a situation where even the most basic necessities on a computer, such as running an internet browser alongside a word processor can become increasingly difficult, as well as causing the computer to overheat, leading to potentially irreparable damage.
You can find very simple ways to avoid these scenarios with these straightforward guidelines that will require little expense or technical know-how. Below are vital factors to assist with ensuring that your office computer is working at its best:
1. Alternative hard drive - Regardless of what work is being completed in the office, it is extremely important to backup all documents and sensitive data in case of drive malfunction. With an external hard drive, this is easily achievable as they are high-spec, offering a sizeable amount of space. This hardware is the perfect way to store a number of documents for future use, transferring between machines and keeping extra security.
2. Use a second router. Modern companies will spend a lot of their time online; whether they are writing online or trading, the internet has become a vital part of many businesses. This often causes a lot of computers to be working on a single piece of hardware to connect, which can cause speed and connections to drop. However with two routers, you can increase the reach of your wireless and speed the internet.
3. Delete old files and de-fragment your system - Some employees may have to install programs on their computers simply for one-time usage and then never needed again. Some programs will set themselves to open at start-up, despite being rarely used, taking up valuable space and memory - however these can generally be uninstalled easily or disabled at start-up. Simply open the Start bar -> Control Panel -> Uninstall, or for stopping programs opening at start-up, press the windows key and R, type in msconfig.exe, navigate to the start up tab and un-tick programs that are not needed.
4. You might want to install a central hub. In most cases, a computer will run slowly because it does not have enough memory, to solve this you could install a central computer and minimise the strain on individual computers. This central computer would have enough memory to operate all computers and it would be much more efficient. You may always want to look into a kiosk hire deal and use the kiosk to display computer information.
5. Keep desktop clear, treating your desktop like you would treat your desk. You can be as productive as possible if you keep it well maintained and tidy. Sort your folders properly and if you're feeling particularly ambitious, do it by date with separate folders. Whilst this will not vastly increase the speed of your computer, it will make planning and viewing documents considerably simpler.
6. Using the latest Operating Systems. Although this may seem like a costly option, keeping the OS of your computer updated can provide a significant benefit. Software is upgraded frequently to work better with new operating systems, so ensure that you are running the latest versions.
There are a large amount of methods of increasing the processing speed of your computer - a percentage of which may prove time-consuming to install; however all are significantly beneficial as they can help to make work easier and increase employee morale and productivity.
