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Remember the last time that you had to move? Hundreds of little details that all came to a crescendo when the movers arrived.
Now, suppose that you were moving and on the day of the move you planned an elaborate dinner party, for an unanticipated number of important guests.
And, now your thinking, why would anyone do that? No sane person would do that.
When hospitals move, or transition from one facility to the next, they can't miss a beat during that dinner party, or rather, the delivery of clinical services.
You might think this situation creates some sleepless nights for hospital administrators, but in actuality, hospital transitions are usually executed quite smoothly.
Hire A Guide
Just like climbing a mountain, transitions are a task made easier when you are working with someone who has transition experience. If a hospital has a person on staff with management experience in transitions, they can build a team around that individual for the transition event. Or, there is a list of qualified consultants out there that can guide the hospital through the experience.
Train Hard, Train Early
Any sane person would not attempt to climb a big mountain without proper training. So it is also with transitions. A team, of representative managers, needs to be selected from all the impacted departments. Then this team, under the tutelage of the "guide", needs to begin the planning probably a year to 18 months in advance of the event. As the transition date comes closer, plans start to become more concise and procedures can be written and distributed.
Select the Right Support Staff
A host of support contractors must be brought in to add skills sets no possessed in house. These contractors are technical equipment staff, and moving contractors and installers, to name a few. The technical equipment staff de-commission and re-commission re-use equipment. The moving contractor has to have the right staff and equipment in place at exactly the right time and the installation crew is there to complete the finishing touches.
All these contractors have to be brought in six to eight months in advance to comment on the proposed transition plan and generate budgets needed to execute the plan.
Reaching the Summit
The top of the mountain in transitions, is never missing a beat with the delivery of clinical services and the getting all departments back to work in the new space, with a minimum of disruptions.
That Was Easy!
OK, we've just moved an entire hospital in a few short minutes. It just goes to show that with advance planning, the right "guide" and the right cast of supporting staff, daunting tasks can be handled efficiently. Now, where did I pack that bottle of champagne?
